The Community Foundation for Greater Buffalo (Foundation) is seeking to hire an Administrative Assistant to the Senior Director, Racial Equity Initiatives.
JOB SUMMARY
The Administrative Assistant reports directly to the Senior Director, Racial Equity Initiatives (Senior Director, REI). As an administrative professional, the Administrative Assistant will manage the daily activities of the Senior Director, REI and should thrive on keeping all administrative aspects of that role organized and moving forward. The Administrative Assistant anticipates the needs of the Senior Director, REI and helps in resolving operational, administrative and scheduling issues before they arise. In addition to being organized and analytical, the Administrative Assistant possesses strong business judgment and the communication skills to interact in a highly professional manner with team members, community partners, and other parties.
Salary commensurate with experience. The position is full-time with fringe benefits available.
KEY RESPONSIBILITIES
General Administrative
• Coordinates workflow to support a fast-paced and priority-driven work environment with the Senior Director, REI. This includes overseeing the coordination of the Senior Director, REI’s calendars for meetings and events, presentations, travel arrangements, and for conferences/trainings.
• Proactively ensures the provision of prompt, accurate, confidential and professional services to the Senior Director, REI, including the preparation of reports, correspondence and presentations.
• Serves as the primary point of contact for the Senior Director, REI with internal and external key stakeholders, including volunteers, current and prospective clients, community leaders and government officials.
• Assist Senior Director, REI with the preservation of the Foundation’s established cross-sector partnerships that engage public, private, and nonprofit institutions, as well as residents, in collective action efforts.
• Keep abreast of community issues in various community sectors.
• Create a systematic process to manage and maintain all administrative files (electronic and hard copy).
Community Partner Support
• Proactively ensures the provision of prompt, accurate, confidential and professional services to the Community Partners, including the preparation of reports, correspondence and presentations.
• Serves as the primary point of contact for Community Partners for internal and external key stakeholders, including volunteers, current and prospective clients, community leaders and government officials.
• Assists with meeting preparation for the various committees and community partners. Tasks include: scheduling on-site meetings, preparing meeting agendas, gathering and distributing all materials, sending appropriate reminders, confirming attendance
• Prepare accurate and complete minutes of any committee meetings when requested
Meeting/Event Management
• Schedule meetings, as required, and provide meeting management support, including preparing meeting minutes, if applicable
• Provide support to staff members who plan and coordinate special events
QUALIFICATIONS
• Two-year degree required; four-year degree preferred, or equivalent career experience
• At least 10 years’ experience working with and supporting C-level organizational leaders.
• Advanced mastery of computer skills, including Adobe, Microsoft Word, Excel, Outlook, PowerPoint, MS Planner, MS Forms, virtual meetings and webinars
• Excellent oral and written communication skills; ability to communicate at a professional level to supervisors, staff and the community, including the ability to maintain positive relationships with people at all levels of an organization and in the community.
• Detail-oriented with the ability to manage multiple responsibilities simultaneously in an organized and flexible fashion.
• Capable of exercising good judgment when it comes to problem solving, setting priorities and decision making.
• Strong aptitude for learning new technologies and utilizing systems that promote efficiency and effectiveness.
• Effective at project management.
• Able to work both independently as a self-starter and in a team environment.
• High degree of accuracy and attention to detail.
• Competent with internet searches, email and Outlook calendar functions.
• Able to work remotely or virtually for extended periods of time, if needed.
ABOUT THE COMMUNITY FOUNDATION:
For more than a century, the Community Foundation for Greater Buffalo has enhanced and encouraged long- term philanthropy in the Western New York community. A 501 (c)(3) organization, the Community Foundation’s mission is: Connecting people, ideas and resources to improve lives in Western New York.
Established in 1919, the Community Foundation has made the most of the generosity of individuals, families, foundations and organizations who entrust charitable assets to the Community Foundation’s care. Learn more at cfgb.org.
APPLICATION PROCEDURE
Community foundations are designed to grow and evolve as our community’s needs change, and new positions are regularly created as a result. As the Community Foundation for Greater Buffalo continues to grow we’re looking for talented people who want to use their abilities to make a lasting difference. If that is you, then please send a cover letter explaining your interest in this position and what you would bring to the Community Foundation for Greater Buffalo.
Send cover letter and resume as a single Word or PDF document via email to: Jobs@CFGB.org. Please submit responses electronically via email. Response may also be received by U.S. Postal Service if an electronic medium is not available. No calls please.
Application deadline: Open until filled. We thank all candidates for their interest; however, only those selected for an interview will be contacted. The Community Foundation for Greater Buffalo is an equal opportunity employer that values diversity, practices inclusion and works to advance equity.