The Community Foundation for Greater Buffalo (Foundation) is seeking to hire an Assistant to the Chief Community Impact Officer/Chief of Staff.
POSTION SUMMARY
The Assistant to the Chief Community Impact Officer/Chief of Staff reports directly to the Chief Community Impact Officer/Chief of Staff (CCIO/COS), who leads the Foundation’s Community Impact team, including the development and application of strategies for advancing systems change through collective action and community leadership, and supports talent development inside the organization. The current CCIO/COS is a dynamic, busy professional with a long career in local government who relies on a savvy Assistant to ‘keep the trains moving’. In the Assistant role, the daily routine involves staying one step ahead of the CCIO/COS to ensure she is well informed and always prepared. By supporting the CCIO/COS administratively in a variety of ways, the Assistant in turn, supports the Community Foundation’s goals of advancing racial/ethnic equity, education, the environment and arts and architecture.
This position is full-time and based primarily in the office. Compensation is commensurate with experience with excellent benefits available.
KEY RESPONSIBILITIES
Serves as confidential aide to the CCIO/COS
- Serves as the primary point of contact for the CCIO/COS with internal and external key stakeholders, community leaders and government officials.
- Sorts and prioritizes emails and keeps the CCIO/COS up to date on all items requiring prompt attention.
- Coordinates workflow to support the CCIO/COS in fast-paced and priority-driven work environment. This includes calendar management, planning meetings, assisting with events, expense reports, travel bookings, meeting notes, and arranging for refreshments and food at meetings.
- Prepping and equipping CCIO/COS with necessary materials for meetings, preparing meeting agendas, gathering and distributing all meeting materials, sending appropriate reminders, confirming attendance.
- Removing obstacles, doing legwork and providing support on items requiring info-gathering in order to advance forward; recommending next steps after assessing info gathered from engaged parties in various matters.
- Prepares minutes/materials/correspondence to the Community Impact Committee of the Board of Directors.
In addition to directly supporting the CCIO/COS, the Assistant fulfills the role of providing backup support for the Community Impact team at large. This involves assistance with the scholarship process, occasional coverage of the reception area and various administrative needs. As necessary, this role may also serve as a liaison for initiatives such as the Youth Employment Coalition, which are overseen by the CCIO/COS.
A basic familiarity with the people and organizations of Buffalo and the Western New York region is helpful. Strong anticipation skills are key. Detail-oriented, organized, efficient, strong written and verbal communication skills, emotional intelligence, computer competency and confidentiality are essential.
This person should be a motivated, team player and partner to the CCIO/COS in accomplishing the important mission-driven work of creating a vibrant and thriving Western New York community.
QUALIFICATIONS
- Two-year degree required; four-year degree preferred, or equivalent career experience
- Two to three years’ experience working with and supporting C-level organizational leaders preferred.
- Advanced proficiency of computer skills, including Adobe, Microsoft Word, Excel, Outlook, PowerPoint, MS Planner, MS Forms, virtual meetings and webinars
- Capable of exercising good judgment when it comes to problem solving, confidentiality, setting priorities and decision making
- Demonstrated ability to establish and maintain effective relationships with persons of diverse backgrounds and varied organizations.
- Strong aptitude for learning new technologies and utilizing systems that promote efficiency and effectiveness.
- Effective at project management.
- Able to work both independently as a self-starter and in a team environment.
- High degree of accuracy, attention to detail, and exceptional organizational skills.
- Competent with internet searches, email and Outlook calendar functions.
ABOUT THE COMMUNITY FOUNDATION:
For more than a century, the Community Foundation for Greater Buffalo has enhanced and encouraged long-term philanthropy in the Western New York community. A 501 (c)(3) organization, the Community Foundation’s mission is: Connecting people, ideas and resources to improve lives in Western New York. Established in 1919, the Community Foundation has made the most of the generosity of individuals, families, foundations and organizations who entrust charitable assets to the Community Foundation’s care. Learn more at cfgb.org.
APPLICATION PROCEDURE
Community foundations are designed to grow and evolve as our community’s needs change, and new positions are regularly created as a result. As the Community Foundation for Greater Buffalo continues to grow, we’re looking for talented people who want to use their abilities to make a lasting difference. If that is you, then please send a cover letter explaining your interest in this position and what you would bring to the Community Foundation for Greater Buffalo.
Send cover letter and resume as a single Word or PDF document via email to: Jobs@CFGB.org. Please submit response electronically via email. However, response may also be received by U.S. Postal Service if an electronic medium is not available. No calls please.
Application deadline: Open until filled. We thank all candidates for their interest; however, only those selected for an interview will be contacted. The Community Foundation for Greater Buffalo is an equal opportunity employer that values diversity, practices inclusion and works to advance equity.