Community Impact Administrative Assistant

The Community Foundation for Greater Buffalo is seeking to hire a Community Impact Administrative Assistant.


The Community Impact Administrative Assistant is a member of the Community Impact Team and is supervised by the Chief Community Impact Officer (CCIO).

As an administrative professional, she/he will provide essential administrative support to the CCIO and the Community Impact team. The position will provide administrative support by handling information requests, preparing correspondence, presentations, scheduling conference calls and meetings. As an energetic forward-thinking team member, he/she will be expected to actively seek opportunities and propose solutions to improve administrative efficiencies. The position also plays a critical role in monitoring and tracking deadlines and deliverables for the Community Impact Team Function and the Community Impact Committee.

A successful Community Impact Administrative Assistant is highly organized, excellent at follow through, very detail-oriented and possesses a high level of computer competency. She/he will be expected to work effectively and collaboratively in a focused, highly responsive and mission-driven organization.  At all times the Community Impact Administrative Assistant must maintain exceptional standards of ethics and confidentiality.


  • Perform a variety of administrative tasks and support the CCIO, the two Community Impact VPs and the Community Impact team
  • Provide administrative coordination and support for specialized initiatives/teams, including but not limited to Lead, Green and Healthy Homes Initiative (GHHI), environmental initiatives, Communities of Giving Legacy Initiative (CGLI) and Fund for the Arts; provide event support
  • Coordinate calendars for meetings and events
  • Assist with travel arrangements, registration for conferences/trainings, expense reimbursement and credit card receipts submission
  • Prepare correspondence with the Thiel Advisory Council and Thiel Roundtable, and CGLI
  • Serve as administrative support for the Community Impact Committee and CGLI. This includes preparing packets, scheduling, meeting prep, minutes,
  • Maintain positive and professional relationships with Community Foundation teammates and community initiative partners
  • Provide administrative and logistical support to the Community Impact Team by:
    • Scheduling meetings
    • Preparing materials
    • Sending appropriate reminders and confirming attendance
    • Preparing accurate and complete minutes for meetings
  • Perform office functions including, but not limited to:
    • Answering phones
    • Organize and maintain a filing system, both paper and electronic
    • Prepare and proofread documents and correspondences, including generating and producing mail merges and PDF documents


  • Undergraduate degree preferred
  • Five years of administrative or operations experience preferred; equivalent educational or work experience acceptable
  • Advanced mastery of computer skills including Adobe Acrobat, Microsoft Word, Excel, Outlook and PowerPoint
  • Ability to learn quickly, to respond/react quickly to changing priorities and to be dedicated to completion of required tasks
  • Ability to initiate and complete tasks with minimum supervision
  • Excellent oral and written communication skills; ability to communicate at a professional level with team members and vendors
  • Strong interpersonal skills and demonstrated ability to establish and maintain effective relationships with persons of diverse backgrounds
  • Skilled at dealing with internal and external partners respectfully, professionally and with diplomacy and tact
  • Detail-oriented with the ability to manage multiple responsibilities simultaneously in an organized and flexible fashion
  • Capable of exercising good judgment when it comes to problem solving, setting priorities, and decision making
  • Aptitude for learning new technologies and utilizing systems that promote efficiency and effectiveness
  • Effective at project management
  • Able to work both independently as a self-starter and in a team environment
  • High degree of accuracy and attention to detail
  • Ability to word process (Minimum of 50 wpm)
  • Competent with internet searches, email and Outlook calendar functions


Celebrating its centennial year in 2019, the Community Foundation for Greater Buffalo was established in 1919 to enhance and encourage long-term philanthropy in the Western New York community. A 501 (c)(3) organization, the Community Foundation’s mission is: Connecting people, ideas and resources to improve lives in Western New York. For 100 years the Community Foundation has made the most of the generosity of individuals, families, foundations and organizations who entrust charitable assets to the Community Foundation’s care. Learn more at


Community foundations are designed to grow and evolve as our community’s needs change, and new positions are regularly created as a result. As the Community Foundation for Greater Buffalo continues to grow, we’re looking for talented people who want to use their abilities to make a lasting difference. If that is you, then please send a cover letter explaining your interest in this position and what you would bring to the Community Foundation for Greater Buffalo.

Send cover letter and resume as a single Word or PDF document via email to:

Please submit responses electronically via email. Response may also be received by U.S. Postal Service if an electronic medium is not available. No calls please.

Application deadline: Open until filled.  We thank all candidates for their interest; however, only those selected for an interview will be contacted. The Community Foundation for Greater Buffalo is an equal opportunity employer that values diversity, practices inclusion and works to advance equity.