Grant Writer/Administrator

The Community Foundation for Greater Buffalo is seeking to hire a Grant Writer/Administrator.


The Grant Writer/Administrator (GWA) reports to the Chief Community Impact Officer and is responsible for identifying funding opportunities independently and successfully obtaining grants for the Community Foundation from public and private sources. In this role, the GWA contributes significantly to the success of the Community Foundation’s leadership initiatives.

The GWA seeks new opportunities for grant funding; writes and submits proposals that are designed to generate resources; verifies capacity to meet funders’ grant parameters; and works with managers of initiatives/projects to ensure compliance once grants are received.

The GWA works with internal team members to develop budgets for grant proposals and ensures proper use and monitoring of grant funds. The GWA will be the lead and serve as the principal project manager on grant compliance and will ensure that all grant requirements are met working in conjunction with the appropriate Community Foundation team members.


Identifies funding opportunities, and in conjunction with project leaders determines their alignment with the Community Foundation’s mission, goals and initiatives.

Prepares and submits proposals with all supporting information necessary to meet grant criteria. Preparation of applications will entail research of specific grant requirements and funding sources.

Works closely with the Chief Community Impact Officer, finance and operations function team members and the managers of initiatives/projects to prioritize and align grant opportunities with leadership initiatives. Once grants are awarded, the GWA ensures agreed upon grant outcomes are well understood and funds are managed and accounted for according to grant agreements and compliance requirements. The Grants Writer/Administrator:

  • Writes competitive, compelling and timely grant applications that include work plans, timelines, budgets and evaluation of outcomes
  • Works with finance staff and managers of initiatives/projects to prepare grant narratives, detail financial reports, and create interim and final reports to public and private funders
  • Works with finance staff and managers of initiatives/projects after external grants have been awarded to ensure agreed upon outcomes are well understood, adherence to timely reporting, and compliance with funder requirements
  • Oversees deadlines for proposal and reporting requirements to ensure timely submission of all communications to funders
  • Maintains grant documentation in accordance with the terms of each funder and/or grant
  • Provides support to managers of initiatives/projects to review special requests for grant proposals or other processes to find and select qualified nonprofit partners to implement grant-funded projects when necessary
  • Works with the Community Foundation’s legal and other advisors as needed, to ensure compliance with grant requirements



  • Bachelor’s degree preferred
  • Minimum five years’ experience of successful grant writing in the nonprofit sector
  • Excellent writing and research skills
  • Experience in program planning, implementation and assessment
  • Experience working in collaborative projects with multiple partners
  • Understanding of financial reports and budgets
  • Strong computer skills: MS Word; Excel and PowerPoint required
  • Excellent interpersonal and communication skills
  • Excellent organizational skills and attention to detail
  • Experience working independently and as part of a team on complex projects
  • Proven ability to prioritize multiple projects under tight deadlines
  • Project management skills a plus



Celebrating its centennial year in 2019, the Community Foundation for Greater Buffalo was established in 1919 to enhance and encourage long-term philanthropy in the Western New York community. A 501 (c)(3) organization, the Community Foundation’s mission is: Connecting people, ideas and resources to improve lives in Western New York. For 100 years the Community Foundation has made the most of the generosity of individuals, families, foundations and organizations who entrust charitable assets to the Community Foundation’s care. Learn more at



We are looking for top talent: people who want to use their abilities to make a lasting difference. If that is you, then please send a cover letter explaining your interest in this position and what you would bring to the Community Foundation for Greater Buffalo.

Send cover letter and resume as a single Word or PDF document via email to:

No calls please. There is a preference for responses to be submitted electronically via email. However, responses will also be received by U.S. Postal Service if an electronic medium is not available.

Application deadline: Open until filled.

We thank all candidates for their interest; however, only those selected for an interview will be contacted.

The Community Foundation for Greater Buffalo is an equal opportunity employer that values diversity, practices inclusion and works to advance equity.