POSITION SUMMARY
The Giving Strategies Administrative Assistant is a member of the Giving Strategies team. This position is supervised by and primarily provides administrative support to the Associate Vice President, Client Relations and Communications. They also support the Giving Strategies and Communications Teams.
A successful Giving Strategies Administrative Assistant is highly organized, excellent at follow-through, very detail oriented and possesses a high level of computer competency. They should be comfortable in a fast-paced environment and be motivated by the important mission-driven work of the Community Foundation. At all times, the Giving Strategies Administrative Assistant must maintain exceptional standards of ethics and confidentiality. The position is full-time and standard office hours are Monday -Friday, 8 a.m. to 5 p.m., at the Community Foundation’s office in the Larkin Building on Exchange St. in Buffalo, New York. After a 90-day introductory period, the role could convert to a hybrid remote setting with two workdays per week occurring remotely out of the office. The Community Foundation offers a competitive compensation package with excellent benefits.
The Community Foundation for Greater Buffalo is a 501(c)3 public charity holding more than 800 different charitable funds, established by individuals, families, nonprofit organizations, and businesses. We are committed to helping our clients support the issues and organizations that they care about most and to fulfill our mission of connecting people, ideas and resources to improve lives in Western New York. Together, with our clients and partners, we are creating positive change in our community.
KEY RESPONSIBILITIES
Provide administrative support for the Associate Vice President, Client Relations and Communications, and the Giving Strategies and Communications Teams.
- Prepare and proof documents and correspondence, including client and prospective client letters and mailings, and Power Point presentations.
- Successfully interact and engage with a wide spectrum of people in the community, including the Board of Directors, clients, grantees, funding partners and the general public.
- Provide administrative and logistical support to the Giving Strategies and Communications Teams, including client and committee event and meeting preparation, by:
- Scheduling meetings; sending appropriate reminders and confirming attendance
- Coordinating event logistics, including contacting potential venues for information
- Maintaining guest lists and preparing name tags
- Preparing meeting materials
- Preparing accurate and complete minutes of meetings
- Service clients with excellence and personal attention in an effective manner; appropriately handle client issues, including resolving any complaints that may arise and connecting clients with the appropriate Community Foundation team member.
- Perform office functions including, but not limited to:
- Answering phones
- Create, modify, proofread and edit documents, records, and reports
- Pull mailing and donor lists from database
- Provide back up for Receptionist
OTHER JOB DUTIES
- All other duties, as assigned
MANAGEMENT RESPONSIBILITIES
- None
TRAVEL
- No travel will be required; although, professional development opportunities may arise, wherein travel may be necessary.
TECHNICAL EXPERTISE/EXPERIENCE AND QUALIFICATIONS
- Two-year degree required; four-year degree preferred, or equivalent significant career experience
- Minimum of two years’ experience working with and supporting organizational leaders
- Demonstrated computer proficiency with Microsoft Office, including Word, Excel and Power Point, and an ability to manipulate database information in a PC environment
- Experience with Salesforce.com, Raisers Edge, FIMS or other proprietary database preferred
- Understanding and adherence to quality standards of ethics and confidentiality
- Able to perform the core duties of the role within 30 days of hiring
- Ability to attend off-site events, such as community events and meetings, and represent the Foundation appropriately. Reliable transportation to off-site events required.
Pay range: $19.00 – $24.00/hr
ABOUT THE COMMUNITY FOUNDATION:
For more than a century, the Community Foundation for Greater Buffalo has enhanced and encouraged long-term philanthropy in the Western New York community. A 501 (c)(3) organization, the Community Foundation’s mission is: Connecting people, ideas and resources to improve lives in Western New York. Established in 1919, the Community Foundation has made the most of the generosity of individuals, families, foundations and organizations who entrust charitable assets to the Community Foundation’s care. Learn more at cfgb.org.
APPLICATION PROCEDURE
Community foundations are designed to grow and evolve as our community’s needs change, and new positions are regularly created as a result. As the Community Foundation for Greater Buffalo continues to grow, we’re looking for talented people who want to use their abilities to make a lasting difference. If that is you, then please send a cover letter explaining your interest in this position and what you would bring to the Community Foundation for Greater Buffalo.
Send cover letter and resume as a single Word or PDF document via email to: Jobs@CFGB.org.
Please submit responses electronically via email. Response may also be received by U.S. Postal Service if an electronic medium is not available. No calls please.
Application deadline: Open until filled. We thank all candidates for their interest; however, only those selected for an interview will be contacted. The Community Foundation for Greater Buffalo is an equal opportunity employer that values diversity, practices inclusion and works to advance equity.